TeamWox HelpAdministrationUsersPersonal Details

Personal Details

The main information about the user is specified at the "Personal details" tab. You can also upload a photo for an already created user.

Personal details

The following information should be entered here:

  • Name — the user's real first name.
  • Surname — the user's real last name.
  • Patronymic — the user's real patronymic.
  • Birthday — the user's date of birth. It can be specified using your keyboard (in the format of "YYYY.MM.DD") or chosen through the interactive calendar, that can be opened by pressing the Calendar button.
  • Sex — the user's sex (male or female).
  • Status — status of the user:
  • Active — the user works in the system;
  • Registered — this status is intended for management of the company employees that do not need working in the TeamWox groupware. Registered users are not counted when checking the license limitation, and they cannot log in the system, however they are displayed in the company structure. For such users a HR manager can store personal details, arrange payments and fill out the table of working time.
  • Deleted — the user is deleted and cannot authorize using this account;
  • Disabled — the user is disabled and cannot authorize using this account;
  • Moved — the user is moved and cannot authorize using this account;
  • Fired — the user is fired and cannot authorize using this account.
  • Expiration — in this field you can specify a date when the user account will be disabled. On the specified day the status of the account will be set to "Disabled" and the user will not be able to authorize in the system.
  • Working since — the user's hiring date. It can be specified using your keyboard (in the format of "YYYY.MM.DD") or chosen through the interactive calendar, that can be opened by pressing the Calendar button.
  • Occupation — the user's position in the company.
  • Department — the department the user belongs to.
  • Language — the interface language can be chosen by pressing the down-arrow button at the end of this field.
  • Enable calls via SIP — enables/disables the possibility of making calls from TeamWox using a softphone.
  • Prefix to dial via SIP — in this field you can indicate an individual prefix for dialing phone numbers when making calls via softphone. This prefix will be used for all numbers. For example, it can be used for making trunk calls. If a prefix is not indicated here, then the common one specified in the system settings will be used.
  • Location — location of the user's work place (building, office).
  • Description — additional information about the user.
  • Timezone — you can choose a timezone from the pop-up list that opens if you press with the left button of your mouse on this field. If the "Daylight Saving enabled" field is checked, then the system will automatically adjust the time for daylight saving. This checkbox is not active if the "Auto Detection" of the timezone is chosen (in this case, the timezone will be set according to the one chosen on user's PC).
  • Login — user name used for logging in the system.
  • New password — password for entering the system.
  • Confirm — re-enter the new password to prevent its mistyping.
  • When viewing a deleted user, you can see two additional fields, "Work end" and "Reason for leaving". There you can specify the corresponding information. The date of the work end can be specified using the interactive calendar, while the reason for leaving can be described using the keyboard.
  • The "Enable calls via SIP" option does not affect numbers specified as sip:*****.
  • When changing user's login, it is necessary to specify a new password for them.
  • Password must be at least six characters long and meet two of three conditions - contain upper case letters, lower case letters and symbols.

Photo Uploading

In order to upload a photo, you should press the Edit Edit button. A photo can be either uploaded from a file or made directly using a webcam.

Uploading a Photo from a File

A photo from a file should be uploaded on the "Download from HDD" tab. This must be performed in two stages:

Choose picture

Fit picture

At the first stage, you should choose a photo by pressing the "Browse" button. The standard window of file choosing will appear. You should choose in it the necessary file in JPG, BMP, GIF, PNG or TIF format and then press the "Open" button. The next step is to press the "Upload" button. Once you've pressed it, you are passed to the second stage where you should place the necessary fragment of the picture in the square located in the center using arrows or your mouse. You can also resize the picture using the Zoom in and Zoom out buttons, respectively. Once you've obtained the desired result, you should press the "Done" button.

Uploading a Photo using the WebCam

In order to upload a photo using a webcam, you should go to the "From WebCam" tab.

Uploading photo from web camera

The webcam should be properly installed on your PC, otherwise this function does not work.

Once you've set the webcam in the necessary position, you should press the Pause button. A five-second countdown should start. You should be in time to look at the WebCam during this countdown. Once the picture is made, it appears in the window of photo uploading. If necessary, select the desired fragment of the obtained image and resize it. If you need to take another picture, you should press the Shoot one more time button and repeat the actions described above. To finish the uploading, you should press the "Done" button. To cancel the uploading, press the "Cancel" button.

In order to delete your already uploaded picture you should press the Delete Clear button.